Brightroom for Institutions — Partner Terms

Effective 2026-06-17

These terms govern the Brightroomfor Institutions program (the “Program”). They are a binding agreement between the organisation enrolled in the Program (the “Institution”, “you”) and Brightroom. By applying for, accepting, or using an Institution code or link, you accept these terms on behalf of the Institution and warrant that you are authorised to do so. They form part of and are subject to our Terms of Service; where the two differ on the Program, this page governs. They sit alongside, and do not replace, the personal Affiliate & Referral Program Terms, which govern the separate individual referral program.

1. How the Program works

An enrolled Institution is issued a single shared code and a link of the form https://bright-room.com/i/<code> to distribute to its own members, students, or community. When a person joins through that code:

• Your member gets 20% off their first paid Brightroom plan, applied at checkout as a one-time discount.
• The Institution earns a 10% commission, calculated as 10% of the amount that member actually pays for that first plan (the price after the member’s discount and any applicable tax). Commission is settled by bank transfer or another agreed method — not as account credit.

Attribution is recorded in a br_inst cookie that lasts 30days, or when a member enters the code at registration or checkout; if the member subscribes within that window the conversion is credited to the Institution. The Institution’s per-partner discount and commission rates are shown in the partner portal and may be individually negotiated.

A commission is “earned” only when a member completes their first real payment after the free trial. A commission that is pending, unpaid, voided, or reversed under these terms is not an earned or owed amount. The figures in the partner portal are an estimate subject to these conditions, not a guaranteed sum.

2. Material conditions

• New customers only.The member discount applies to a person’s first paid plan and cannot be used by an existing or returning paying customer.
• One discount per order. The Institution discount cannot be combined with a personal referral or another promotional code on the same purchase; where more than one could apply, the Institution code takes precedence and no personal referral reward is paid on that order.
• One attribution per member. A given person is attributed to at most one Institution, once; only the first attributed Institution is credited.
• Genuine community only.The code is for distribution to the Institution’s real members and community, not for public coupon sites, paid search, or resale.

3. The data you see about your members

The partner portal shows the Institution the people who joined with its code, including their name, email address, sign-up date, subscription status, broad activity, and aggregate performance. Brightroom discloses this so the Institution can support its own community and understand the Program. The Institution is an independent controller of the member data it receives and agrees to:

• process that data only to administer its relationship with its own members and the Program, and not to sell it or use it for unrelated marketing without a lawful basis and any required consent;
• keep it secure and confidential, restrict access to staff with a need to know, and honour members’ data-protection rights;
• comply with the GDPR, the Swiss FADP, and any other applicable data-protection law, and maintain its own privacy notice covering this processing.

Members are told, in our Privacy Policy, that an Institution whose code they use can see that they joined. Brightroom may suspend a code if it has reasonable grounds to believe member data is being misused.

4. Disclosure obligation (FTC and EU)

Because the Institution earns a commission when someone it refers subscribes, it has a material connection to Brightroom. When the Institution or anyone acting for it promotes Brightroom in public, it must disclose that connection clearly and conspicuously, in plain language placed where the audience will see it. This duty arises under the U.S. FTC Endorsement Guides (16 CFR Part 255), the EU Unfair Commercial Practices Directive, and the Swiss Unfair Competition Act. The share text Brightroom supplies already carries a disclosure; if you edit it you remain responsible for keeping one in place. You must not present the Institution as an employee, agent, or official representative of Brightroom, or imply that Brightroomendorses the Institution’s statements.

5. Eligibility

• The Institution must be a bona fide organisation, club, association, school, or employer, and the individual accepting these terms must be at least 16 years old and authorised to bind it.
• Brightroom approves Institutions at its discretion and may decline or remove any application. A code is inactive until approved.
• The Program does not appoint the Institution as a reseller, distributor, franchisee, or agent, and creates no partnership or joint venture.

6. Prohibited conduct, fraud, and clawback

The following are prohibited. Brightroommay withhold, reduce, void, or claw back any commission, cancel a member discount, and suspend or terminate the Institution’s participation, for any of them:

• Self-dealing and fake members.Using the code for the Institution’s own staff to obtain both sides, or creating, controlling, or coordinating fake accounts, alternate emails, payment instruments, or devices to manufacture conversions.
• Spam and off-channel distribution.Posting the code as spam, on public coupon or deal sites, in paid search, or in any distribution that breaches a platform’s rules or anti-spam law.
• Misleading claims. Misrepresenting Brightroom, its features, prices, the score predictor, or any score or admissions outcome; making guarantees Brightroom does not make; or omitting the disclosure required by section 4.
• Trademark and keyword abuse.Bidding on or registering “Brightroom,” “Brightroom,” common misspellings, GMAT® or other GMAC marks, or competitor marks as paid-search keywords, ad copy, domains, or handles; and any cookie-stuffing, typosquatting, or other manipulation of attribution.

Brightroom may also reverse a commission and discount where the underlying purchase is unwound:

• Refund or chargeback.If a member’s qualifying purchase is refunded or charged back, the related commission is voided and any amount already paid may be offset against future commissions or reclaimed.
• Withdrawal. If a member exercises a statutory right of withdrawal (the 14-day right available to EU and UK consumers — see the Right of Withdrawal), the discount is unwound and the corresponding commission is reversed.

Determinations of fraud or abuse are made by Brightroom acting reasonably and in good faith.

7. Payout, currency, and limits

Commission is paid by bank transfer (or another method Brightroom agrees in writing) on a periodic basis once a reasonable minimum balance is reached. Brightroom may set and change the minimum threshold, the payout cadence, and per-period caps, and may require valid bank and identity details before any payout. Commission is tracked and displayed in USD; the amount actually paid may differ after currency conversion, and the Institution’s bank may apply fees outside our control. To arrange or update payout details, email partners@bright-room.com.

8. Taxes

Commission is income to the Institution. The Institution is solely responsible for determining, reporting, and paying any tax, VAT, social-security, or other levy arising from it, in its jurisdiction and anywhere else applicable. Brightroom does not provide tax advice. Where the law requires, Brightroom may request tax documentation (for example a U.S. Form W-9 or W-8BEN-E), may withhold amounts it is required to withhold, and may report payments to the relevant tax authority; it may withhold a payout until any required documentation is provided.

9. No brand or trademark licence; permitted use

The Program does not grant the Institution any licence to Brightroom’s name, logo, or trademarks, or to the GMAT® or other third-party marks, beyond sharing the code and the materials Brightroomprovides in the partner portal. The Institution may accurately describe the Program and co-brand only the supplied materials; it may not create the impression of an official partnership beyond this Program, register or modify our marks, or use the GMAT® mark other than accurately and descriptively in line with the trademark notice shown across this site. Brightroom may direct the Institution to stop any brand use at any time.

10. Changes and ending the Program

Brightroom may change the discount and commission rates, the rules, or any other aspect of the Program, and may suspend or end the Program or an individual enrolment, at any time, giving reasonable notice of material changes or a wind-down. Commissions already validly earned and not subject to clawback will be honoured under the rules in effect when they were earned. Either party may end an enrolment on notice; the data-protection and confidentiality duties in section 3 survive.

11. Liability and indemnity

The Institution is responsible for how it promotes Brightroom, for the member data it handles, and for complying with all applicable laws, platform rules, and the duties in sections 3 and 4. The Institution agrees to indemnify Brightroom against claims, fines, and costs arising from its breach of these terms or its unlawful or non-compliant conduct. Brightroom’s liability in connection with the Program is limited as set out in the Terms of Service.

12. Governing law and contact

These terms are governed by the law of Switzerland, and disputes are subject to the competent courts of St.Gallen, Switzerland. Questions about the Program go to partners@bright-room.com. Brightroom is operated by Brightroom (Sole proprietorship (registration pending)), Rosenbergstrasse 4, 9000 St.Gallen, Switzerland; business identification number CHE-XXX.XXX.XXX(being finalised — see the Imprint).